Project Status Report Template
Compare the current state of your project against its projected plan. Stay focused on project goals and keep everyone up to date.
About the Project Status Report Template
A project status report is a timely update on the progress of your project. It compares the current state of your project against the initial project plan.
It’s also likely to be read by an executive-level audience controlling budgets and governance, which can help you keep the report focused on critical issues.
This template is only a starting point. You and your team can change which completion metrics are essential or more important. You can customize the template name according to specific accomplishments in a particular period, like “weekly activity report” or “quarterly activity report.”
What is a project status report?
A project status report is a concise document detailing project progress during a specific period. Typically, these reports are sent out daily, weekly, or monthly, depending on the audience.
A project status report keeps key stakeholders informed and aligned on what is happening and why. You can start writing this document on your own, then include your teammates as well to produce a timely and relevant report.
Project reports typically include:
Project basics: Name, lead project manager, date.
Project progress: A basic summary of project progress.
Overall project health: Updates on project scope, budget status, and project schedule.
Project milestones: Actual progress toward reaching milestones.
Project timelines: Estimated timeline vs. the actual timeline.
Action items or project deliverables: Updates on ongoing and upcoming tasks.
Project risks: Incomplete tasks, delays, and other problems.
Remember that your daily or weekly project status reports should be created within the context of your previous report.
When to use a project status report?
Teams and project managers can use weekly status reports to update project stakeholders on project details, such as project schedule, overall status, budget, and deliverables.
A weekly report allows teams to prove they’re proactive and keeps them focused on project goals. They also update stakeholders on the project’s current status, which helps with budgeting and governance.
Apart from summarizing project progress, a status report also details project health, risks and solutions, and action items and helps eliminate redundancies. All of this helps avoid constant update meetings.
Create your own project status report
Making your own project status reports is easy. Miro is the perfect tool to create and share reports with your team. Get started by selecting the Project Status Report Template, then take the following steps to make one of your own:
Customize the template: Add titles to report sections, use color-coding, and change the arrangement of columns to suit your needs. Add relevant project details under each column.
Decide Key Performance Indicators (KPIs): If your boss or teammates ask you what success looks like, how would you measure a positive outcome? Add project goals to your report.
Collect data: Collect data related to your KPIs. It must be relevant to team members, stakeholders, and clients. Project management software can help collect accurate data. Adding analytical data makes it easier to judge progress.
Relay project activities and outputs: Use any data included in your report to tell a compelling story grounded in concrete facts. Inform readers about how team decisions and performance impacted project progress.
Include issues: No project is perfect, and you’ll likely run into some setbacks during the reporting period. Be proud and highlight what you did to fix the unexpected. Point out how you took charge and recommended what to do if something could potentially go wrong, too.
Collaborate effectively: Invite team members and stakeholders to view the report with a simple link on Miro. Collect feedback via the comments and implement them in real-time. Invite clients to view the final draft and add suggestions as well.
Discover more project charter examples to simplify your planning.
Get started with this template right now.
Good, Bad, Ideas, Action, Kudos Retrospective
Works best for:
Retrospectives, Meetings, Agile Methodology
The Good, Bad, Ideas, Action, Kudos Retrospective template offers a structured approach to retrospectives by categorizing feedback into five key areas: good, bad, ideas, action items, and kudos (appreciations). It provides elements for team members to share their thoughts, suggestions, and acknowledgments. This template enables teams to reflect on past performance, generate actionable insights, and celebrate achievements. By promoting inclusivity and constructive feedback, the Good, Bad, Ideas, Action, Kudos Retrospective empowers teams to foster collaboration, drive continuous improvement, and strengthen team dynamics effectively.
Perceptual Map Template
Works best for:
Marketing, Desk Research, Mapping
To shape your messaging, tailor your marketing, improve your product, and build your brand, you have to know your customers’ perceptions — what they think of you and your competitors. You can gain those insights by exploring a perceptual map. This simple, powerful tool creates a visual representation of how customers rank your price, performance, safety, and reliability. Put this template to work and you’ll be able to size up your competition, see gaps in the market, and understand changes in customer behavior and purchasing decisions.
Product Development Phases
The Product Development Phases template assists product teams in managing and tracking product development stages effectively. By defining key phases such as ideation, design, development, and launch, this template provides a structured framework for project planning and execution. With sections for setting milestones, allocating resources, and tracking progress, it enables teams to streamline development processes and drive projects to successful completion. This template serves as a roadmap for navigating the complexities of product development and ensuring timely delivery of high-quality products.
Fishbone Diagram for Process Improvement
Works best for:
Planning, Strategy
Process improvement is key to enhancing efficiency and productivity. The Fishbone Diagram for Process Improvement template helps you identify the root causes of process inefficiencies. Categorize potential causes into areas such as workflow, resources, technology, and personnel. This structured analysis enables your team to systematically explore and address issues, streamlining processes and boosting overall productivity.
Annual Event Planner Template
Works best for:
Planning, Project Management
Miro's Annual Event Planner Template is a powerful tool that can help you improve your organizational strategy and simplify the coordination and execution of events throughout the year. One of its main benefits is that it enables seamless collaboration among team members. The template provides a centralized space where everyone can contribute, discuss, and monitor progress in real-time, which promotes clear communication and speeds up decision-making processes. As a result, you can expect to deliver more successful and memorable events. Elevate your planning experience and unlock unparalleled teamwork with Miro's Annual Event Planner Template.
Product Monetization Canvas
Works best for:
Product Management, Planning
The Product Monetization Canvas template assists product managers in developing effective monetization strategies. By mapping out revenue streams, pricing models, and value propositions, this template helps align product features with revenue generation opportunities. With sections for analyzing market demand and competitive pricing, it enables teams to optimize monetization strategies and maximize profitability. This template serves as a strategic guide for identifying and capitalizing on revenue opportunities throughout the product lifecycle.